In order to reduce the likelihood of data breaches and ensure compliance with the Data Protection Act, it's of paramount importance that businesses and organisations securely destroy confidential or sensitive information when it is no longer required. Shredding is one of the ICO's (Information Commissioner's Office) recommended measures for ensuring that personal data is securely disposed of.
But rather than using an outdated or non-industrial shredding machine to shred confidential information, you should consider investing in a regularly scheduled shredding service. Document destruction can then be scheduled on a weekly, fortnightly or monthly basis.
In this article, we will highlight the multiple benefits of replacing your in-house shredder with a reliable shredding service.
Although using an in-house shredder may initially seem like the more cost effective option for destroying your confidential documents, using a specialist shredding company will make a significant difference in terms of cost savings in the long run. Another consideration to make is the cost of maintaining and repairing your office shredder.
If you choose to shred your documents in-house using an office shredder, you will still need to have the paper recycled in order to comply with Waste Management Regulations. A shredding company will recycle all shredded paper as part of your service. This not only reduces your waste disposal costs, it also makes a significant contribution towards your Corporate Social Responsibility by supporting your IS09001 and ISO 14001 objectives. In addition to this, you get a Certificate of Recycling as evidence of your improved environmental performance.
Office shredders are slow, typically processing just five to ten sheets of paper at a time. And with most businesses producing hundreds of documents a month, time spent shredding over a year can be surprisingly high. By using a specialist shredding provider, your employees will simply need to drop their confidential documents into one of our provided containers, ready to be collected and destroyed. Our on-site shredding service in a mobile shredding vehicle is fast and efficient, processing up to 1800kg of paper an hour.
Any document containing confidential information such as names or addresses should be shredded in order to avoid a fine of up to £500,000 from the Information Commissioner’s Office. With this in mind, its of paramount importance that documents are shredded into tiny squares and not large strips.
This provides complete peace of mind that the shredded paper cannot be reconstructed by someone with malicious intent. To provide even more security, you can witness your documents being shredded at your premises by a mobile shredding vehicle.
A complete audit trail
Being issued with a Certificate of Destruction is vital if ever your business is asked to prove that it has securely destroyed confidential information. A secure shredding company will provide a full audit trail that protects your business if audited. By shredding your documents in house, you are unable to provide proof of destruction.
In need of a secure and reliable shredding service? our friendly team of shredding experts would love to help. Contact us today to get a hassle free quote.